Privacy Statement

Privacy Statement of WCRI Foundation

(version October 2019) - Download PDF

The World Conferences on Research Integrity Foundation (WCRIF) and the local organizers of a World Conference on Research Integrity (WCRI) process personal data in order to:

  • Respond to your questions when you have contacted the WCRIF or a local organizer of a WCRI;
  • Organise meetings and conferences;
  • Disseminate information on research projects and scholarly events endorsed by WCRIF;
  • Ensure the proper functioning of the WCRIF or a WCRI for example by generating statistics about the interest in the WCRIF and in WCRIs.

The WCRIF has its formal seat in Amsterdam, The Netherlands, and is bound by the European General Data Protection Regulation (GDPR). Our legal basis in the sense of the GDPR for the purposes mentioned above is the legitimate interest of the WCRIF to further its public mission. Local organizers may be bound by different data protection rules in which case the WCRIF will ensure that the regime which gives the highest protection level is followed.

The WCRIF will keep personal data for a maximum of four years after your last attendance at a WCRI or after your first contact with the WCRIF if you did not attend a WCRI.

The WCRIF may publish statements, guidelines or similar documents which can be publicly endorsed by interested parties via the WCRIF website. In that case your public endorsement of that statement or guideline is based on your explicit consent.

The WCRIF and the local organizer of a WCRI will only process those data which:

  • You have submitted to us when sending us an email, digital form, or letter;
  • Are publicly available in on a website.

When you register as a participant of a WCRI, your personal data will be used for organizing that conference. In the registration form next to a minimum set of items necessary to run the conference, separate permission may be sought to use data for specific purposes, such as providing e-mail addresses to moderators of WCRI sessions, to all other participants, or to organizers of relevant non-WCRI events.

The websites of WCRIF and WCRIs will only use cookies that are necessary for the proper functioning of the website or for generating basic statistics with Google Analytics. More specifically, WCRIF has a processor agreement for the use of Google Analytics that states that no data are shared with Google, the data are processed anonymously, and will not be used for marketing purposes. Furthermore, the Google Analytics cookies will be removed one year after visiting the website.

Specific rules may apply during a meeting or conference such as about taking photographs or videotaping parts of a session. You will be duly informed on the registration form or on the conference or WCRIF websites. If, for any reason, you do not want to be photographed or videotaped, you can contact the local organisers of the WCRI at issue.

After organising a WCRI the local organisers will submit to the WCRIF all personal data they used or collected for organizing the conference. They will not keep copies unless and only to the extent required by local law, such as for accounting purposes.

There might be specific rules of the conference venue connected to safety in public spaces which WCRIF cannot influence. However, possible personal data collected in relation to that scenario will not be processed by the WCRIF or kept longer than required by the local organizers of a WCRI.

The local organizer of a WCRI may contract a third party for the practical aspects of the conference. That third party will act as processor in the sense described in the GDPR and appropriate arrangements will be made concerning the protection of your data.

The WCRIF or an organizer of a WCRI may contract a third party to send mailings. Also in that case this will occur only under the ambit of a controller-processor agreement that will assure compliance with the GDPR.

You have the right to object to the processing of your personal data and to obtain information upon request, such as which personal data the WCRI or a local organizer of a WCRI processes about you and who have been the recipients of those data, to have those data corrected if  they are inaccurate or to have them erased when they are no longer necessary for the purposes for which they were collected or if one of the other conditions mentioned in article 17 of the GDPR applies.

Please inform the WCRIF if you want to make use of these rights. The email address is: info@wcrif.nl. Complaints can be made to the Dutch Data Protection Authority.

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